Job Details

Office Coordinator- Military Science/ROTC
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Position Number: 5524154
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Office Coordinator- Military Science/ROTC

Job ID: 275898
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary

This position is responsible for providing support to administration, including the department chair, by planning, organizing and managing the department staff.

Responsibilities

Duties include, but are not limited to:

DIRECT SUPERVISION OF ADMINISTRATIVE OPERATIONS: Provides direct supervision of support staff administrative operations. Assigns duties and evaluates the work of staff. Establishes work schedules and priorities. Delegates and prioritizes work requests to administrative staff. Advises approves, and records time for staff.

SPECIAL PROJECTS:Responsible for special projects as assigned by chair.

CRITICAL ASSESSMENT OF OFFICE OPERATIONS: Performs critical assessment of office operations to ensure efficiency of operations. Develops procedures for improvements within the department. Trains staff in policies and procedures. Follows up on work requests to ensure completion in a timely and accurate manner.

STAFF MANAGEMENT:Trains, motivates, and supervises support staff within the department, responsible for ensuring staff knowledge of the business processes within the department. Counsels staff to resolve problems in order to improve competency and efficiency.

BUDGET MANAGEMENT:Responsible for managing budgets to include the purchasing of office supplies, equipment and furniture, etc., in accordance with institutional policies and budgetary restrictions. Manages and reconciles the departmental budgetary spreadsheets. Review, authorize, and submit requisitions and IDRs, as well as check requests and budget amendments.

CANDIDATE SELECTION FOR STAFF POSITION: Interviews and selects candidates for departmental staff positions. Ensures administrative support is adequately provided.

PROCESSING OF PERSONNEL PAPERWORK: Responsible for the timely processing of personnel paperwork for staff and faculty positions. Initiates all personnel actions, including ePARs, employment requests, faculty employment requests, applicant clearinghouse forms, etc.

COMMUNICATES AND IMPLEMENTS ADMINISTRATIVE POLICIES AND PROC: Serves as a resource to staff and students to ensure administrative policies and procedures, programs, etc., are communicated and monitored for compliance. Writes departmental policies and procedures if needed when implementing changes.

MAINTENANCE, SAFETY, AND KEY CONTROL OFFICER: Serves as a resource for maintenance and alteration of office areas and equipment. Serves as safety officer and key control officer.

OTHER DUTIES: Performs other duties as assigned.

Required Qualifications

High School diploma, GED, or equivalent from a State or Federal accrediting organization, with a minimum of nine (9) years of progressively responsible office support experience.

OR

Associate's degree from an accredited college or university with a minimum of six (6) years of progressively responsible office support experience.

Preferred Qualifications

Five (5) years of experience in content development or enrollment/ recruitment.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

Creativity, self-starting, multi-tasking, confidence in engaging with seniors, time management, institutional knowledge of systems/processes, flexibility, and adaptability.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization, and customer service skills.

ABILITIES

Ability to maintain confidentiality.

Ability to coordinate multiple projects simultaneously and meet deadlines despite frequent interruptions.

Ability to keep accurate records and make decisions.

Shift/Salary/Benefits

Shift: Days; Monday-Friday

Pay Band: B5

Salary: $17.88/hr - $19.83/hr

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job ID: 275898

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275898&PostingSeq=1